At Imagine we go beyond print to help our clients deliver game-changing visual communications from concept to delivery that set the standard for our industry. The first step in this process is hiring great employees! Our innovation teams are the most committed, highly experienced artisans in the business. We are committed to delivering high-quality marketing solutions, in every environment and campaign, helping our clients capture the heart, minds, and loyalty of their customers. For more than 30 years, The Imagine Group has established itself as one of the most influential and innovative visual communications companies in the industry. Join us and let's Imagine a better way together.

The Administrative Assistant will provide support to the Chief Administrative Officer, Chief Financial Officer (CFO), Chief Strategy Officer (CCO), and Chief Operating Officer (COO), VP of IT and the VP of Marketing. Responsibilities include handling communications, maintaining calendars, and coordinating travel, meetings, and presentations. Supports and participates in projects, administration of various programs, and/or processing functions.

• Organizes and coordinates schedules by maintaining calendars and scheduling meetings, conferences, presentations, travel, itineraries and other meeting arrangements.
• Coordinates various travel arrangements and itineraries.
• Handles telephone calls and responds to information requests.
• Ensures efficient record retrieval by maintaining filing systems and records; performs routine administrative duties such as filing, maintaining office supplies, and processing mail.
• Prepares or coordinates the preparation of correspondence, reports, and special projects typically of a complex nature.
• Supports and participates in projects, administration of various programs, and processing functions as needed.
• Performs duties of a confidential nature
• Maintains and promotes strong business relationships with key stakeholders in support of management objectives.
• Provides backup to the Executive Assistant as needed.
• Performs other duties as assigned by Management.

Minimum Qualifications:

• High School Diploma 
• 5+ years related experience

Knowledge and Skills:

• Intermediate level experience with Microsoft Excel and PowerPoint
• Experience with MS Office and SharePoint.
• Proficient time management and organizational skills.
• Strong verbal and written communication skills 
• Collaborates with others to promote teamwork and satisfactory outcomes for clients.
• Ability to manage multiple priorities and deadlines.  
• Ability to manage frequent calendar, schedule, and travel changes.
• Desire for continuous process improvement.
• Ability to work independently and be self-motivated. 
• Demonstrated track record of providing pro-active solutions. 
• Ability to keep relevant information confidential.
• Thrives in a team environment.

Working Conditions and Physical Requirements:

• Frequent sitting and / or standing for prolonged periods of time.
• Frequent walking
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The national pay range for this role is listed above. The pay range may be slightly lower or higher based on the geographic location. The actual pay offered may vary based upon, but not limited to: education, skills, experience, proficiency, performance, shift and location. In addition to base salary, depending on the role, the total compensation package may also include participation in a bonus, commission or incentive program. Imagine offers benefits including medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with match, life insurance and other voluntary supplemental insurance coverages, plus tuition assistance, caregiver leave, adoption assistance, and employer/partner discounts.

The Imagine Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.